Conference Participant Information

Conference Participant Information

The Northern Woodlands Conference

The Hulbert Outdoor Center, October 12-14, 2018

Celebrating the Natural History of our Region and the Interactions of People and Place

The Northern Woodlands crew looks forward to spending a fun weekend with you at the Hulbert Outdoor Center. Please review this guide as you plan your weekend with us. Contact event coordinator Emily Rowe with any questions or concerns at 802-439-6292 or email: Emily(at)


The Hulbert Outdoor Center is located at 2969 Lake Morey Road in Fairlee, Vermont (See Map and Directions). Cell phone coverage is good. The phone number at Hulbert is 802-333-3405. There is a telephone in the Main House but not in the cabins. Wireless internet is available in the Main House but not in the cabins. The password will be posted in the Library and Dining Hall.

Please Note: pets are not allowed at Hulbert, service animals only, with advanced arrangements. Contact us (well in advance) for suggestions of local boarding facilities.


Full weekend participants can arrive at Hulbert starting at 4:00 pm on Friday. Parking is to the right of the Main House (See Campus Map). Upon arrival, please check in at the registration table in the Library of the Main House (enter from the front porch, there will be signs). You will receive your Participant Packet, name tag, and lodging assignment. Registration will be open from 4:00 to 5:00 pm. If arriving later than 5:00 pm, your materials will be on the registration table waiting for you to pick up.

Participants arriving on Saturday morning can register in the Library from 8:00 – 8:30 am.


For those staying overnight, Hulbert has comfortable winterized cabins, each containing four bedrooms and two bathrooms. Linens (blankets, sheets, pillow, and towels) will be provided; bring your own toiletries.

Tip: You may wish to bring a small lantern or flashlight if you want to read in bed. You will also want to bring a flashlight for general walking around after dark.


Hulbert serves delicious buffet-style meals in the Dining Hall. Please bus your own dishes. They are very accommodating of special dietary requests. If you did not indicate in advance a dietary need and have a concern, please contact Emily.

Coffee and tea will be available throughout the weekend. You may wish to bring personal snacks – if so, please don’t bring nuts as Hulbert is a nut-free facility.

*Please note: BYOB: Hulbert does not serve alcohol, but you are welcome to bring your own beer and wine.

Workshop Selections

Workshop selections are made via google form over email before the event. You will be asked to give us your first and second choices for each session. If your first-choice session is full, you will be added to the wait list but will likely receive your second choice.

A print-out of your workshops and their locations will be provided in advance as well as included in your Participant Packet. Please stick with your workshop selections to help us plan appropriately for each session.

*For those in the Nature Illustration class, please bring your own preferred art supplies.

Professional Development Certificates

Professional development certificates will be available. They will be distributed on Saturday after the last workshop session and Sunday after the last session of the weekend. Please see Emily to get your certificate.

Open Mic Night

Saturday evening features Open Mic Night. A sign-up sheet will be at the Northern Woodlands table in the dining hall. Please keep your act to approx. 5-8 minutes. We will determine exactly how much time you have based on total participation. We are all especially looking forward to this very memorable part of the weekend!

Other Useful Information

This is an informal, outdoorsy event so we recommend comfortable footwear, layers (including jacket and rain gear as rain is in the forecast), water bottle, flashlight, and preferred notepad/pens. Nights will be cool and we will gather in the barn, so be sure to bring warm clothing.
Several speakers will be selling books throughout the weekend, so if this is of interest, please bring cash or a check book as there is no ATM on site. (The closest one is in the gift shop at the Lake Morey Inn. Another nearby option is the Cumberland Farms store at 535 Main Street, Route 5).


For participants staying the full weekend, departure is on Sunday morning at 11:00 am, following the final presentation. Hulbert has requested that personal belongings be moved out of cabin rooms before breakfast on Sunday morning to prepare for their next group. You can put your belongings in your car or store them on the cabin’s front porch during breakfast and the final session. We will remind you of this on Saturday evening.

Pre / Post – Conference Recreational Activities

The town of Fairlee is home to the Brushwood Community Forest, containing over 35 miles of public trails (Fairlee Forest Trails Map). The Fairlee Forest website has an assortment of trails and forest roads to choose from. Emily recommends checking out Glen Falls Brook, an 80-foot cascade and waterfall just minutes from the venue.

Conference Survey

Your participant packet will contain a Conference Survey. Please share your thoughts to help us know how it went and plan for next year. All survey responders will be entered to win one of three “Season’s Main Events” day calendars. We very much appreciate your feedback! You will also have a chance to submit your survey digitally after the conference so no pressure to fill it out during the event if you don’t want to.

See you soon!